Please Note: If you, a member of your team, or a visitor to your company has been presumed positive or has been diagnosed with COVID-19, and has been to a CIC location, please notify us immediately at email@example.com.
Last Updated: March 16, 2020
We are reaching out to provide you an update on the COVID-19 situation, to share what we are doing to promote health and safety at CIC, and to share the health steps recommended by the organizations we look to for guidance: the World Health Organization (WHO) and the US Centers for Disease Control (CDC). As a member of our community, we plan to provide you with regular updates as this develops.
This developing situation is unusual, and it requires all of our close attention. We recognize that you are likely being inundated by COVID-19 information. Some of you have already done your own research. If you read nothing else, please review the below bullet-points. We have provided a lot of information appended to this email for those who want to dig deeper, or learn about how CIC is responding.
To keep our communities around the globe safe and healthy, and to slow the spread of this disease, we encourage you to follow these best practices:
Tell us immediately if you are diagnosed with COVID-19. We will report to authorities and follow their guidance.
Consider working from home when feasible, while this unfolds. This is not an ask from CIC. It is subject to your company’s policies.
Take your temperature before coming to work
Stay home and self-quarantine for 14 days if you are experiencing a fever, cough, or shortness of breath; after you return from an outbreak country; or if you have had close contact with someone with a presumptive diagnosis of COVID-19
Go home immediately if you develop the above symptoms during the day
Wash your hands several times a day, and avoid touching your face; if you must cough, use a tissue
Eliminate your travel when and where possible, including personal travel. Harvard’s policy on this is: “We strongly urge extreme caution and judgment for [even] your personal domestic travel.”
Replace meetings and visits with video; don’t attend large group events. Consider a 10-person cap for in-person meetings.
Spread out in your workspace.
Touch things less. Avoid shaking hands. Use a knuckle to call elevators.
Again, wash your hands especially after touching public surfaces (e.g., subway car handholds). This is the WHO recommended method.
The WHO recommends staying home with even a low-grade fever, of 37.3C (99.14F) or higher, or if you are on fever-reducing medications (e.g. ibuprofen, acetaminophen).
While the above are CIC’s recommendations, keep in mind each company at CIC will make its own official decisions and rules. We encourage you to be in touch with your leadership if you have questions about what is appropriate.
This note is not confidential and you are welcome to share as you wish.
Founder and CEO, CIC
WHAT’S THE LATEST ON COVID-19?
A lot is not yet fully known yet about COVID-19, but the WHO Director’s take, as quoted in the New York Times March 6, is striking:
“This is not a drill,” said Dr. Tedros Adhanom Ghebreyesus, director general of the World Health Organization. “This is not a time for excuses. This is a time for pulling out all the stops.”
The situation is evolving quickly. The number of confirmed cases in your area does not tell the full story. For instance, we had only one confirmed case in Massachusetts two weeks ago. At that same time, a nearby biotech held a 175-person leadership meeting. Now 9 cases have been identified in that group, and the company has closed its offices worldwide, sending 7,400 employees home. Similar situations have come to light from other large meetings as far back as two weeks ago.
Some experts project a potential slowing of the illness with warmer weather. If so, delaying its spread will be a boon to everyone. Until we know more, we are asking you to follow these protocols as best you can.
WHAT IS CIC DOING TO PROMOTE HEALTH AND SAFETY?
Our goal is to help the entire CIC community – staff, clients, family, and friends – stay safe and healthy. Specifically, we want to reduce the impact of anyone who comes to CIC who is a COVID-19 carrier.
For each site, we are in the coming days:
Encouraging everyone to follow the protocols outlined above
Modifying our facilities to be as “touch-free” as possible
Working with you to spread out in your workspace. Neither the CDC nor WHO recommend a specific distance for workplaces, however, the CDC indicates that person-to-person infections are related to proximity within 6ft (2m). Spreading out will be more possible as some people choose to work from home. CIC may be able to help you with creative options.
Implementing a “COVID-19 Wellness Station” at main entrances to our facilities where we will ask everyone to gel their hands as they come in
See additional steps CIC is taking to prioritize the safety and health of our community, as of March 15, 2020: “Limited Operations Mode”